We work with thousands of young people and we’re determined to not only bring them a world-class performing arts experience but also ensure their safety and security. Below are several important policies and procedures we use to ensure that our students have an incredible and safe experience and that Bluecoats holds itself to the highest ethical standards.
Participant Safety Agreement
In order to ensure that all contractors, employees, volunteers, interns, and anyone who interacts with Bluecoats’ students are briefed on the high expectations we hold for the safety and care of our students, and held in writing to such standards – Bluecoats requires all such individuals to read, agree, and sign a Participant Safety Agreement. This agreement is valid for one year, or for one clearly defined “season” spent with any Bluecoats program. A copy of the agreement can be read and signed at bluco.at/s_safetyagree.
The Bluecoats Whistleblower & Anti-Retaliation Policy can be found in the Bluecoats Policy Manual at bluco.at/s_policymanual. A standalone printable version can be downloaded here. This policy allows for a confidential and secure channel with which to report “complaints, reports, or inquiries about prohibited practice or violations of law including illegal or improper conduct by Bluecoats itself, by its leadership, or by others on its behalf.
Report a Concern - Whistleblower
In the event of a report of sexual abuse or harassment, the Bluecoats will follow internal reporting procedures. Staff members and volunteers are notified of their duty to report in the Participant Safety Agreement.
All employees, staff, independent contractors, interns, volunteers, and anyone who interacts with a Bluecoats student participant is required to complete a criminal background check. The results of this inquiry are sent only to the Chief Executive Officer. All background checks are completed at the expense of Bluecoats. The background check can be completed at bluco.at/s_background.
The entire background check policy can be reviewed in the Bluecoats Policy Manual.
Sexual Abuse and Sexual Harassment
We take the comfort and safety of both our student participants and our staff seriously. Bluecoats has robust Sexual Abuse, Sexual Harassment, and Whistleblower & Anti-Retaliation Policies in place. These policies can be viewed in the Bluecoats Policy Manual. All members of the Board, employees, staff, and volunteers are required to sign a Participant Safety Agreement certifying that they have read and understood these policies and are committed to ensuring the comfort and safety of all at Bluecoats.
In the event of a report of sexual abuse or harassment, we will follow our internal reporting procedures.
In the event of an injury, Bluecoats records all incidents on a universal incident report. This incident report is kept securely on the HelloSign platform. To submit a report or view the form please visit bluco.at/s_incident.
Concussions and Serious Injury
Many of the performing arts education activities that Bluecoats hosts naturally involve a challenging and athletic physical environment. Additionally, many of our programs involve intensive travel, commercial vehicles, commercial kitchens, and other potentially dangerous environments. With this in mind. we take preparation for serious injury, including concussions, very seriously.
In the event of serious injury, 911 will always be called immediately and parents informed. The Bluecoats administrative staff are all trained to respond swiftly and professionally in these situations. We keep diligent medial and waiver records on file for all students including health insurance information.
In the event of a potential concussion, all typical first aid and emergency response protocols will be followed including calling 911 if necessary. In addition, the Bluecoats administrative team is trained to follow standard concussion protocol, including the standard SCAT5 Concussion Test. The form used to complete this test can be downloaded at bluco.at/s_concussion.
In the event of any injury, the Incident Report detailed above will be completed and kept securely and confidentially on file.
Lightning, Severe Weather, and Shelter
Much of our programming takes place outside, in locations all over the United States. As such, our staff and administration are trained and given detailed procedures for keeping all personnel out of harm’s way.
When severe weather or lightning are detected within 6 miles, we will follow a thorough notification procedure to safely move everyone to a safe shelter location. Bluecoats programs will never rehearse outdoors while life-threatening weather is imminent.