Office Manager

Full Time - Office

Bluecoats, Inc. is seeking to hire a full-time Office Manager. This position is located in North Canton, OH at the Bluecoats World Headquarters and Champion Event Center.

RESPONSIBILITIES

  • General office and facility management - receiving and sorting mail, processing outgoing mail, general correspondence work, answering customer service emails, answering the phone, managing facility calendars and stocking facility and office supplies.

  • Executive & Administration assistance - managing personal calendars, general travel support including booking hotels and travel arrangements, purchasing.

  • General contract and invoice administration - including general administrative support for facility rental contracts, HR on-boarding paperwork, and participant & workplace safety compliance recording.

  • General bookkeeping - weekly bingo report processing, minor bookkeeping and invoice and quote administration.

  • Program and fundraising support - DCI ticket sales processing and customer support, charitable gaming support, The Shield Member support, and direct-mail marketing support.

REQUIREMENTS

  • You live near Canton, OH (Cleveland area) or are willing to relocate

  • You know the importance of laying a great foundation. Consistency in approach, industriousness, and pragmatism are strong suits of yours.

  • You’re an absolute pro at using technology to solve problems, get organized, and communicate.

    • Experience with GSuite (Google Docs, Google Drive, GMail, Google Calendar) is necessary, plus knowledge of Slack, Evernote, and Asana/Monday.com is a plus.

    • Knowledge of Salesforce is a huge bonus, but not required.

  • You are an excellent communicator, both in writing and verbally. You understand that in writing, the details matter.

  • When you don’t know the answer to something, you ask. When you have a gut feeling about what comes next, you do it.

ETC.

  • Bluecoats, Inc. provides healthcare and retirement benefits including dental and vision.

  • Compensation based on experience and availability.

 
 

ABOUT BLUECOATS

Bluecoats is a non-profit performing arts education organization that operates programming for thousands of young aspiring musicians including the Bluecoats Drum & Bugle Corps, Bluecoats Indoor, Artistry IN BLUE, and THE BLUE WAY educational events. Bluecoats is a 501(c)3 organization headquartered in Canton, OH.

Mike Scott

Mike Scott is a clinician, consultant, and the CEO of Rhythm X, Inc., a non-profit music education company in Dayton, Ohio. Mike earned his Bachelor’s Degree in Music Education from Miami University in Oxford, Ohio in 2012. There he studied percussion and conducting and completed the Farmer School of Business Summer Institute. Before beginning his career as an administrator and teacher, Mike was an active performer in the marching arts. In 2011 Mike was the conductor of the Bluecoats Drum and Bugle Corps of Canton, Ohio and was a performer in Rhythm X’s percussion ensemble from 2011-2012. Mike was also a member of the Miami University Marching Band for four years, serving as the drum major during the 2011 and 2012 seasons. In 2013 Mike began work at Rhythm X, Inc. as the Operations Director, managing the business development and logistics of the organization. He was also the Director of Instrumental Music at St. Ursula Academy in Toledo, Ohio. There he taught band, orchestra, and general music in grades 6-12. Prior to the 2015 competitive season, Mike became the first full-time employee at Rhythm X, Inc. as the company’s CEO. There he works with the organization’s President Tim Fairbanks to develop the future strategy of the company. During the summer months, Mike travels the country with the Bluecoats Drum and Bugle Corps as the group’s Tour Administrator. He has also served as the tour manager of The Cadets Drum and Bugle Corps of Allentown, Pennsylvania. Mike proudly endorses Innovative Percussion, Etymotic Research, and Fred J. Miller Inc.